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Network File Storage (Groupfiles)

Network File Storage (Groupfiles)

Jul 02, 2020

Overview

this will go over both types of group files, department and workspace.

Details

Groupfiles: department shares (\\groupfiles.willamette.edu\dept)

Every campus department (administrative & academic) has a shared department drive. This is a space to store and collaborate with co-workers and other people across campus. Many departments heavily use this storage system for all of their mission-critical work files.

  • Space: 20GB of space are allotted to each department share.

    • Instructions for checking available space on your department share -TBA

  • Connecting On-Campus: Groupfiles department share mapping

  • Connecting Off-Campus: None of the Groupfiles Shares are available off campus



Membership:

  • Most department shares are populated automatically with department members. If other membership is required (i.e. adding non department members) please submit a WITS Service Request with the following information:

    1. Designation whether people are to be ADDED or REMOVED

    2. The Willamette Usernames of the people to be added/removed

    3. If multiple people are being added/removed please separate the groups by ADD and REMOVE

    4. List the usernames only and separate each with a ';'

  • Special Folders:

    • IN and OUT folders are automatically created for each department.

    • Restricted & Expanded folders can be created by request - TBA

  • Transition to Groupfiles FAQ

Groupfiles: workspace (\\groupfiles.willamette.edu\workspace)

There are other specific network shares created to support coursework, provide access to specialized softer, or other academic needs.

  • Connecting On-Campus: Workspace share mapping

  • Connecting Off-Campus: None of the Workspace shares are available off campus

  • Membership: Staff members who are also members of the workspace share can request membership additions/removal. Please submit a WITS Service Request with the following information:

    1. Designation whether people are to be ADDED or REMOVED

    2. The Willamette Usernames of the people to be added/removed

    3. If multiple people are being added/removed please separate the groups by ADD and REMOVE

    4. List the usernames only and separate each with a ';'

    • EX: "Please make the following membership changes to WITS-WORKSPACE: ADD- mjones; rminato; jdmiller REMOVE- jballing; khouse"